Production AI agent · Event-driven specialist
Leasing lead management agent
A specialized AI agent reviews leasing email threads on a schedule, identifies missing replies and confirmed tours, and feeds a deterministic contact and calendar workflow.
The operational problem
A leasing thread can mix proposed times, confirmed appointments, contact details, and unanswered questions. Turning that conversation into reliable follow-up takes more than copying the latest email into a calendar.
How a run works
- 1Trigger
Scheduled inbox review
Registered scheduler jobs select leasing threads and check for inquiries needing attention.
- 2AI judgment
Interpret the thread
The model assesses whether a reply is needed and a tour is confirmed, then extracts structured details.
- 3Controlled actions
Update operational tools
Code alerts the team, upserts the lead contact, and creates a calendar event when required details are present.
- 4Outcome
A usable follow-up
The team gets missing-reply alerts and tour details, or a notification about information that could not be processed.
Where AI decides
The model distinguishes a proposed tour from a confirmed appointment and extracts the lead, property, and appointment information from the thread. Its structured output supplies data to the workflow; it does not freely select actions.
What the code controls
Scheduler jobs and database queries determine which threads are reviewed. Branches in code gate alerts, contact updates, and calendar creation. Missing phone numbers or appointment details produce operational notes instead of fabricated records.
The practical outcome
Confirmed tour information can become a contact in the phone platform and an event in the team calendar. Unanswered inquiries and processing issues surface to the team for follow-up.
This workflow assists the leasing team; it does not approve applicants or autonomously negotiate lease terms. The public email studio is a separate drafting exercise with fictional scenarios.